The Process

Planning an event ranges in difficulty depending on its size and scope.  Big events take time and effort, small get-togethers can happen quickly and are easier to put together. Your Students’ Union has an entire department focused on event planning and management, they take on the concerts, shows and entertainers. Societies, student groups and others plan the small events and your Students’ Union helps where it can.

Step 1: Figure out what you’d like to do and how you plan to pay for it. Planning events is not easy and can cost a great deal of money. Figure out what you want to do, who will be in attendance, and how you’ll pay for it all, this includes renting any equipment, rooms or even promoting the event. To help with financial planning, please review the event budgeting sheet.

Step 2: Make an appointment with the VP of Activities and Events (su_activ@stfx.ca). This appointment will help you avoid some headaches, give you insight into how to plan a successful event and ensure you are following the proper risk management procedures for creating a fun and safe event

Step 3: Fill out the necessary forms and meet with the necessary people based on your discussion with the VP Activities and Events. There will be a few people who you’ll need to contact, either in food services, facilities or any one of the many departments that help make the university function. Step 2 will help you figure out who you’ll need to talk to.

Step 4: Bring your completed Student Risk Assessment to the VP Activities and Events to get it officially approved.

Step 5: After your event has been an epic success- please fill out a post event evaluation form.

By this point you've covered all your bases and you should be ready to have a great event. If you ever need help with planning your event, don't hesitate to contact the Activities office or anyone within your Students' Union.